You can add your event to our listings by completing this form.
Before you start, we'd strongly recommend logging in with your Google account. This isn't compulsory, and you can still submit an event without it. But logging in will allow you to later edit your event if you need to without having to resubmit everything from scratch.
If your event is advertised using a specific name, eg "TrainEx" or "National Odd Gauge Show", then put that here. Otherwise, please use a simple, descriptive name, like "Smallville Model Railway Exhibition". Please don't just write "Annual Exhibition" or similar as that's meaningless without the name of the town. Please don't include the organiser name here as that goes in the next box.
The name of the club or other organiser that is putting on the show.
Dates in ISO format (yyyy-mm-dd), please. We'll convert that into nicely formatted dates for the website. Leave the end date blank for single day events.
Please use the 12 hour clock, eg "Saturday 10am to 5pm, Sunday 10am to 4.30pm", or "11am to 5pm both days".
If it's a completely free event, then simply write "Free admission" (or whatever is applicable, such as "Donations welcome").
Otherwise, for paid entry, enter one price per line, starting with the standard (undiscounted) adult price. At the very least, please include prices for both adults and children. If children are free then write FREE - don't leave it blank.
If you also have discounted prices for OAPs or other concessions, or group prices for families, then please include those as well. If there are different prices for advance tickets and on the door (or different prices for members and non-members), you can include that information here as well. Or, if you have a large number of discounted and variant prices, then include a line saying "See website for full details of prices", or something like that. This is a free-form field, but we reserve the right to reformat your price list if necessary to conform with our house style.
If you don't know your admission prices yet, write 'TBC'. We won't publish an event listing without at least something in this box.
Use this if your event is held within another location - for example, a model railway exhibition within a museum where you have to pay to enter the museum in order to visit the exhibition. Don't use it if you can access your event without needing to pay for the main venue as well.
You don't need to be precise. We don't currently display the actual number expected as we are aware that this can change in between the event being first advertised and the actual date - this is just to help us categorise your event.
If you want, you can include a list of layouts, traders and other stands here. One item per line, please. Leave it blank if you don't have a list yet.
A paragraph or two of anything else you want to tell us about your event.
Tick all that apply
This must be a website operated and maintained by the event organiser, not a social media page or your event's listing on someone else's website. Please include the full URL including the 'https' prefix.
Important! Commercial event organisers, including sole traders and toy fair operators, MUST have your own website which meets the legal requirements of the Business Names Act and the Companies Act (if applicable). We will not publish commercial event details without a compliant website link.
Events organised by model railway clubs and community organisations don't have to have a website, provided you do have an up to date social media profile and/or an event poster that you can upload. But we would still strongly recommend having your own website!
If your organisation or event has any other information on the web, then you can enter the URLs here, one per line. Examples include Facebook pages, Flickr albums, event topics on RMweb, etc.
You can include contact details here if you want. We won't use this information for any purpose other than to display with your event listing. Contact details will, as far as possible, be protected from harvesting by bots and spammers, but you should only include addresses and numbers that you are happy to make public.
If your organisation or event has a logo, and if you have a show poster, you can upload them here. You don't need to have both of them, just one is fine (or none, if you don't have either). The logo will be used to illustrate the event listings and also appear on the event page. The poster will be on the event page. The upload system will automatically generate thumbnail images for the logo and poster.
Please enter the venue address on multiple lines rather than comma separated, and put the postcode in the postcode field not the street address. This makes it easier to automatically generate location data.
Where possible, we verify venue names and addresses against their official details held by Royal Mail. So the version which appears on the website may not be precisely the same as entered here.
Please zoom in to your venue on the map and then click/tap the map to set a marker on top of it.
Use two fingers to pan or zoom the map
If you can position the marker so that it is precisely on top of your venue, then please do! This will make it easier for us to ensure that we show the right location on a map. Otherwise, we will attempt to infer the coordinates from the venue name and address.
For small venues (eg, your clubroom, or a church hall) you can tick "free parking" if the venue is on a street with unrestricted on-street parking. Please don't use this for larger venues or where there is no on-street parking in the same street as the venue.
Don't tick the "easily reachable" boxes unless the venue itself is close to a rail, tram/tube or bus stop with frequent scheduled services. If you are providing a dedicated event shuttle service to a nearby town centre or railway station, that goes in the event information, above.
This information will not be published. It's just so that we can contact you if necessary about anything you have submitted, and also so that we can verify who you are if you later want to change the information you have submitted.
This isn't for publication, this is just in case you want to include a message to the site admins along with your event submission.